TOWN OF POLAND
PLANNING BOARD MINUTES OF
JUNE 22, 2010
I. Call to Order
Chairman Chuck Finger called the June 22nd meeting of the Poland Planning Board to order at 7:00 PM. Members present were: Chuck Finger, George Greenwood, and Jim Porter. Members absent with notification were Carl Duchette, Bruce Uldall, Kristina Greenleaf, and Bob Brown. Jim Porter will be a voting member this evening. Attached to the minutes is a list of the public who attended the meeting.
II. Minutes
1:45
Minutes of May 25, 2010.
Motion: On a motion by G. Greenwood and seconded by J. Porter to approve the minutes of May 25, 2009
Discussion: None
Action: Motion carried 3-0 in favor. Voting for: C. Finger, G. Greenwood, and J. Porter.
III._ Unfinished Business
3:25
Mary Anne Courbron, Preliminary Major Subdivision, Map 35, Lot8. Build 8 house lots.
Rick Valentine and George Courbron were there to address the Board for Mary Anne Courbron. Rick passed out a revised plan which shows lot #4 differently than previously submitted to the Board and also a document regarding well exclusions. Bob Faunce’s memo was discussed. George told the Board that he did meet with Chief Bosse regarding the fire safety measures. Vernal pools were discussed, and C. Finger went through the performance check list.
Motion: On a motion by G. Greenwood and seconded by J. Porter to consider the Mary Anne Courbron Major Subdivision Performance Standard checklist as complete for Map 17, Lots 52 E & H.
Discussion: None
Action: Motion carried 3-0 in favor. Voting for: C. Finger, G. Greenwood, and J. Porter.
Motion: On a motion by G. Greenwood and seconded by J. Porter to make a final approval that the Mary Anne Courbron Major Subdivision Performance , Map 17, Lots 52 E & H building an 8 lot subdivision with the following conditions:
- That note 9 on the plan be revised to reflect a 15,000 gallon tank for fire protection.
- That the DEP letter states that the vernal pool is not significant or permit by rule.
- This approval has been granted for land use and any permits needed for construction or reconstruction be permitted by the Code Enforcement Officer.
- Standard Boilerplate
Discussion: C. Finger asked George Courbron if this project was a phased project and George responded that it wasn’t.
Action: Motion carried 3-0 in favor. Voting for: C. Finger, G. Greenwood, and J. Porter.
IV. New Business
36:00
- David & Elizabeth Carr, SLZ, Map 35, Lot 8. Replace existing 10x12 storage with new 10x12 storage, and 4x6 outhouse with 4x6 bathroom
Elizabeth Carr told the Board that she was permitted in May 2009 to upgrade their septic system, to replace a 10x12 shed, and redo the outhouse into a bathroom which is a total of 144 square feet. They were almost finished working when Heather McNally, CEO issued a stop work order stating that the permit was issued erroneously and that the Carrs need to come before Planning Board. J. Porter said that the photos he was looking at were taken 9-2008 and there is no picture of the shed on the property. Elizabeth said the shed came down in the winter of 2008 and permit to replace it was taken out in May 2009. C. Finger asked how long the camper stays on the lot. Elizabeth said it stays there year round. Since the camper stays there year-round it can’t be viewed as an individual campsite. H. McNally was concerned that the septic system
permit was never signed off to show any inspections had taken place and that according to the site plan it looks like the 1000 gallon system may be under the building. Elizabeth said it was not located there and is in fact 10’ away from the building and the leach field is closer to the road. H. McNally asked her about the apron for the system. Betsy said the ditch is there due to the erosion from the neighbor who filled the culvert with cement and it caused the runoff to create the ditch on her land. H. McNally said she had spoken to Sue Gammon, AVSWCD, and also was contacted by the DEP who will be doing a full investigation on the erosion issues. G. Greenwood asked if Betsy had a copy of her septic permit and was it signed but she could not find it in her papers. H. McNally said that the code states no new permits for septic system will be granted for aquifer protection overlay districts and Shoreland areas for lots which currently don’t have a no
structures located on them. Heather said the assessors didn’t pick up the shed. Betsy said the shed wasn’t on the property when the assessors came out because the winter had caused it to collapse. Heather said the pictures were taken in September and that she had stated the shed came down in the winter of 2008. Betsey said perhaps the shed came down in the winter of 2007- 2008. Lot size was discussed because the application and assessor figures didn’t match. Betsy said she went by her deed. C. Finger said he’d like to have a site walk on this property. The site walk will take place July 13, at the property starting at 5:30 PM. J. Porter asked the applicant to provide specific distance measurements from lake to structures, plus before and after drawings showing where things used to be and then one where they will be in the future. When resubmitting application change zoning district from Shoreline to Limited Residential, correct the lot size, the square
footage of the lot size, water and road frontage measurements, correct total impervious surface. C. Finger asked Betsy to put up some orange tape showing the boundaries of the property. C. Finger offered the visitors the opportunity to ask questions. One neighbor stated she never saw the 10x12 shed. J. Porter suggested to Betsy that if she had any pictures showing the existence of the shed it would be helpful.
Motion: On a motion by G. Greenwood and seconded by J. Porter to table the David and Elizabeth Carr, SLZ, Map 35, Lot 8 application for replacing existing 10 x 12 storage shed and 4 x 6 outhouse until after the Board does a site walk.
Discussion: None
Action: Motion carried 3-0 in favor. Voting for: C. Finger, G. Greenwood, and J. Porter.
V. Recognition of Visitors not scheduled on the Agenda
VI. Planning Board Business
1:48:54
- Discuss workshop session schedule for upcoming months.
It was decided that the Board would meet at 6:30 the following meeting.
VII. CEO-Communications
VIII. Recording Secretary Business
IX. Any Other Business
X. Adjourn
2:03:18
Motion: On a motion by C. Duchette, and seconded by G. Greenwood to adjourn
Discussion: None
Action: Motion carried 4-0 in favor. Voting for: C. Duchette, C. Finger, G. Greenwood, and J. Porter.
NOTE: THESE MINUTES ARE NOT VERBATIM. THEY ARE ONLY A SUMMARY OF THE BUSINESS THAT TOOK PLACE. FOR MORE DETAILED INFORMATION, THE TOWN OFFICE HAS AVAILABLE THE AUDIOTAPES AND ANY DOCUMENTATION SUBMITTED TO THE PLANNING BOARD REGARDING THIS MEETING.
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